What this resignation letter generator writes
This resignation letter generator writes your letter of resignation as you fill in the form above, a line at a time. All of it happens in your browser. We never see what you type.
When it looks right, copy it, print it or save it as a .txt file. No account. Nothing to pay.
Further down: a letter I made, what happened to it each time I flipped a setting, a checklist, and the things it can't do.
A worked example: Dana's two weeks notice letter
On November 6, 2026 I ran the generator's own letter code with these entries. Name: Dana Whitfield. Job title: Payroll Specialist. Company: Harbor Lane Logistics. Manager: Mr. Okafor. I left the date on its default, kept Standard and Formal, and left the two checked boxes alone.
137 words came out. I hadn't touched the date, yet it said Friday, November 20, 2026. That's fourteen days on. Under it, a small label: "Two weeks notice". The letter, exactly as it came:
Example 1: standard two weeks notice letter
Dana Whitfield Payroll Specialist November 6, 2026 Mr. Okafor Harbor Lane Logistics Dear Mr. Okafor, Please accept this letter as formal notice of my resignation from my position as Payroll Specialist at Harbor Lane Logistics. My last working day will be Friday, November 20, 2026, which gives two weeks' notice. I am committed to making the transition as smooth as possible. I will complete my current work where I can, document anything still in progress, and help train whoever takes over my responsibilities. Thank you for the opportunities I have been given during my time at Harbor Lane Logistics. I have valued the experience and the support of my colleagues. Please let me know if there is anything you need from me before November 20, 2026. I wish you and the company continued success. Sincerely, Dana Whitfield
After that I flipped one setting at a time, eyes on the word count.
Warm tone, reference box ticked, and a reason: "I have accepted a role closer to home". 177 words now. My reason ended up closing the first paragraph. "Sincerely," turned into "With thanks,".
Brief tone? 84 words. Handover and thank-you got squashed into one paragraph, and it signed off "Regards,".
Brief again, both boxes empty: 59 words. I couldn't get it any shorter. Makes sense. Strip a simple resignation letter down and you're left with an opening, a last day, a closing line.
I moved the date back to November 16. Now: "Monday, November 16, 2026, which gives ten days' notice." So it counts calendar days from today. A multiple of seven reads as weeks. Anything else, days.
Email version, 132 words. Gone: the address block. New at the top: "Subject: Resignation - Dana Whitfield". Her name and job title at the bottom. Paste that into Outlook or Gmail and it's your resignation email.
Short notice / immediate effect sent the date straight to today. "With immediate effect" showed up in the opening, then "My last day will be Friday, November 6, 2026."
Last, I wiped the name. "[Your name]" popped up twice, top and bottom. Hard to send that by accident.
Before you pick a date
It'll count days and pick the words. Your contract? No idea. So check three things yourself:
- How much notice your contract or staff handbook wants. For the legal minimum, our guide to notice periods in the US, UK, Canada and Australia has each one, sourced.
- The day it runs out. How to find your last working day counts one through with real dates. Or let the last day calculator do it.
- Did your manager OK an earlier date? Then that date goes in the letter. How you got there doesn't.
The rest of the resigning and notice hub covers the UK, Canada and Australia one country at a time.
What not to write
- Gripes about pay, your boss, a coworker. Save them for the exit interview. That conversation isn't filed; this letter is.
- Who's hiring you next, or what they're paying. "A new role" is enough. You can skip the reason box entirely.
- A reason longer than a sentence. That's why the box cuts you off at 200 characters.
- Demands. Deadlines. Hoping for a counteroffer? Talk first. Write the letter after.
- Anything that would make you cringe if a reference call read it back to you in two years.
How to send it
Your manager hears it from you first. Face to face, or a call. Same day, the letter goes out, so there's a date on record. Usually that's the email version pasted into a message. A .txt attachment or a printout works too.
Hang on to a copy. Email HR to confirm your last day and what happens to unused vacation pay. One catch: if the contract wants notice in writing, talking doesn't count. The clock starts with the letter.
Free resignation letter templates in Word and PDF
Rather edit a file yourself? Grab one of these three resignation letter templates. Free. No sign-up, no watermark. Fill in each [bracket], delete what doesn't fit you, and send it. Google Docs opens the Word ones fine.
- Standard notice, when you are working your full notice: Word (.docx) or PDF
- Short notice, when you are asking to leave before your notice period ends: Word (.docx) or PDF
- Immediate resignation letter, when you cannot work any notice: Word (.docx) or PDF
Our guide on how to write a resignation letter goes through each template line by line. For four more two weeks notice letter examples, including one for a shift job, see two weeks' notice letter examples.
Two more resignation letter examples from the generator
Same code, same day (November 6, 2026). Take either as a resignation letter sample. Or pick that type in the form and put your own names in.
Example 2: immediate resignation letter
Settings: Short notice / immediate effect, Warm tone, reason "A family matter needs me at home right now", handover and thank-you checked. 165 words.
Jordan Lee Customer Support Specialist November 6, 2026 Mr. Reyes Contoso Ltd Dear Mr. Reyes, I am writing to let you know that I have to resign from my position as Customer Support Specialist at Contoso Ltd with immediate effect, and I am sorry to be doing it this way. My last day will be Friday, November 6, 2026. A family matter needs me at home right now. I am sorry that I cannot work a full notice period. I will write up everything that is in progress before I leave, and I am happy to answer questions by email in the coming weeks so nothing is left hanging. Thank you for everything over my time here. I have learned a great deal, enjoyed working with the team, and I am grateful for the support you have given me. Please let me know what you need from me to close things out. I wish you and the team all the best. With thanks, Jordan Lee
Example 3: retirement letter
Settings: Retirement, Formal tone, last working day set four weeks out, no reason typed. 154 words. The tool adds the retirement line itself, and the thank-you changes to one about years rather than opportunities.
Margaret Chen Senior Accountant November 6, 2026 Ms. Brooks Fabrikam Inc Dear Ms. Brooks, Please accept this letter as formal notice of my resignation from my position as Senior Accountant at Fabrikam Inc. My last working day will be Friday, December 4, 2026, which gives four weeks' notice. After a great deal of thought, I have decided that the time has come for me to retire. I am committed to making the transition as smooth as possible. I will complete my current work where I can, document anything still in progress, and help train whoever takes over my responsibilities. Thank you for the years I have spent at Fabrikam Inc. I am grateful for the colleagues, the work, and the support I have had along the way. Please let me know if there is anything you need from me before December 4, 2026. I wish you and the company continued success. Sincerely, Margaret Chen
What it does not do
- Write anything new. It picks lines from a fixed set by type and tone, then drops in your one reason line. Want wording nobody else has? The AI email writer drafts from a prompt.
- Speak anything but English. Dates come out US style: "Friday, November 20, 2026".
- The download is plain text. The Word and PDF files on this page are the blank templates above, with brackets to fill in.
- Name, job title, company and manager stop at 80 characters each. The reason stops at 200. Angle brackets are stripped.
- Know your contract or local law. The notice it prints is just today to your chosen date, counted.
Your entries save in this browser so a reload keeps them. A last day already in the past resets to two weeks from today. Clear wipes the form and the saved copy. Nothing is uploaded, and the Print button prints the letter alone.
GetJobTools made this generator, the notice period calculator and the rest of the tools here. Who we are is on the about page. Weird wording from some setting? Use the contact page and tell us the type and tone. We'll take a look.
Wording is all this page gives you. It isn't legal advice. What you owe in notice comes down to your contract and the employment law where you work.
FAQ
What does a simple resignation letter need to say?
That you're resigning. Your last working day, written out in full. An offer to hand things over, a thank-you, your name. Dana's 137 words up top do exactly that. Brief tone with the default boxes gets it to about 85.
Do I have to give a reason for resigning?
No. You're leaving, and here's the date. That's all it needs. Leave the reason box empty and that line just isn't there. If you want one, keep it to one neutral sentence, something like "I have accepted a role closer to home."
Can I resign with immediate effect?
The tool will write it. Choose Short notice / immediate effect and today becomes your last day. Whether walking out early costs you pay, or a reference, is down to your contract and local rules. Check those, or ask your manager for an earlier date.
When should I pick the Email version?
Right after you've told your manager, the same day, so the date is on record. Email version means a subject line and no address block. Want paper to sign? Choose a letter type and hit Print.