What the AI email writer does
Tell this AI email writer, in a sentence or three, what the email has to say. Back comes one professional email: subject line first, then a body in whatever tone and length you chose.
It needs you signed in to a free account, because the drafting runs in an AI model on our server.
What comes back? A line starting "Subject:", a blank line, then the email. Copy and Regenerate sit under it.
You won't find an email template list. Every draft starts from your words in the first box. That box is most of the result, good or bad.
One follow-up email, start to finish
On November 6, 2026 I pressed Try an example. It filled three boxes:
- What is the email about: "Follow up on my application for the Marketing Coordinator role at Northwind Traders. I applied on October 2 and have not heard back. Ask politely about the timeline and restate why I am a strong fit." That is 199 characters.
- Recipient: Priya, Talent Acquisition at Northwind Traders.
- Your name: Jordan Lee.
Tone and length stayed on the defaults, Professional and Medium. Pressing Write email runs the checks. The first box needs at least 10 characters. Recipient and name are optional, up to 120 characters each. All fine.
The server then builds a 317-character message from the three boxes and puts a 474-character instruction in front of it. You never see that part. It says:
- Open with "Subject:" and the subject. Blank line. Body.
- US English. Nothing before it, nothing explaining it, no markdown.
- Square-bracket blanks only if a needed name is missing.
- 100 to 150 words in the body, because Medium was picked.
- Specific, warm and concise. Skip "I hope this email finds you well".
Then a plain warning. The copy of the site I test on has its AI step switched off, which means no real draft for this page. The email below is hand-written by me, to that instruction. A real run will word it differently.
Subject: Following up on my Marketing Coordinator application
"Hi Priya, I applied for the Marketing Coordinator job at Northwind Traders on October 2, and I wanted to check in on where the search stands. I know a hiring process can take a while, so this is only a quick note. Could you share a rough timeline for the next step? Even an estimate would help me plan the next few weeks. I'm still very interested in the role, and I believe my background is a strong fit for what your team is looking for. I would be glad to talk it through whenever suits you. Thank you for your time, Jordan Lee"
That body is 104 words, inside Medium. Read the strong-fit line again, though.
"My background is a strong fit" is filler. The box asked the tool to restate why I am a strong fit and never said why. Unlike our interview answer tool, this instruction has no line against filling gaps, so a missing reason comes back vague or made up.
The fix goes in the box. I would add one line: "I have run 40+ HubSpot email campaigns with a 31% average open rate." Now the draft has a real reason to restate, and a recruiter has something to remember.
The 10-character floor
Type "Follow up." and that's 10 characters exactly. Accepted. Drop the full stop, 9, and the form says "The purpose field must be at least 10 characters."
But 10 characters is nothing for a model to build on. My box gets these:
- who it's for, and how we know each other
- the job title plus a date (for a professor, the course name)
- one detail from the interview, posting or class
- what I want back, just one thing: a time, a decision, a reference, an answer
- every fact I want in there. Skip one and it's either absent or made up.
Empty recipient or name? The model hears "not specified". That's the only time it's allowed a blank like [Your Name]. Hunt for one before sending.
Five tones and three lengths
It starts on Professional. Switch when the reader needs something else:
- Friendly: people you know already, or a networking message to someone you used to work with.
- Formal: admissions offices, or senior people you've never met.
- Confident: you're asking for something. A referral. An interview slot. More time.
- Apologetic: you replied late, or got something wrong on the application. Say what happened, then what you'll do about it.
Saved a default tone on your profile, and it's one of these five? The page opens on that one.
Length means body words, nothing else. Short, 60 to 90. Medium, 100 to 150. Long, 180 to 250. Subject not included. The model gets these as targets, so expect a few words either way; the word counter will tell you exactly.
For a polite email to a recruiter, Short or Medium. Long is for an email to a hiring manager that has to carry a short case for you.
Job-search emails I would use it for
- A thank you note on the day of the interview, naming one thing you talked about. Our guide on the thank-you email after an interview has three versions.
- A recruiter follow up when the date they gave you has passed. No response after an interview? covers what to send and when.
- A chase up email on an application. Our guide on how long to wait before following up has the timing.
- A reply to a recruiter who messaged you first: paste the key line of their message in the box.
- An email to a professor asking for a reference, with the deadline and what it is for. See how to ask for a reference by email.
- Turning down an offer, kept short and kind. Want more money instead? The counter offer email generator works out the percentages before it writes.
For a full letter with an application, use the cover letter generator. For the interview itself, the interview answer generator builds a spoken answer.
Free AI email writer limits
Checked in our plan settings on November 6, 2026:
- A free account, email confirmed.
- 10 AI runs each UTC day, one allowance for the whole site. Regenerate spends one too.
- First box 10 to 2,000 characters; recipient and name 120 each.
- Ten requests a minute at most, Pro included.
- Pro gives 200 daily runs, 10,000-character boxes and a 90-day history. The price is on the pricing page.
- Using a provider key you pay for yourself? Add it in Account, AI keys, and the daily allowance no longer applies.
- A provider error costs no run.
What leaves your device
Write email posts five things to our server: the first box, recipient, your name, tone and length.
The three text boxes travel on to an AI provider along with our instruction, so any names you typed go too. Your email address and account ID do not. The providers are listed in the privacy policy.
Look over the boxes before you press the button, because some can be filled for you:
- Your name starts as the full name on Your saved profile, or your account name. Leave it and it goes to the provider for the sign-off. Clear it to keep it out.
- Tone starts on your saved default tone.
- Arrived from an application in your tracker? Then the first box already says "Follow up on my application for" plus that role and company, and the draft gets linked to the application.
- A link can fill the first box, recipient, name or tone.
Our usage log gets one line per draft. It records the tool, provider and model, whose key paid, token counts, latency, whether it worked and a hashed IP. Never a word of the email. Your run count for the UTC day is kept on its own.
Free accounts keep no copy. Copy it before you leave.
Pro with history on keeps the first box, recipient, tone, length, and the email. Not the name box, as a field. Your name will still be there in the saved email's sign-off, of course.
A draft begun from an application stays with that application on every plan. You can delete it, or a history entry, in Account, then History.
No model is trained on what you type. Still, don't put account numbers or passwords in, or anything you wouldn't hand a stranger.
Before I press send
- Every name, date, job title and number checked against my notes. Anything I did not type goes.
- One request, written as a question.
- I read it out loud. Anything I'd never say to their face, I redo.
- For the UK or Australia, US spellings changed: "organization" to "organisation".
- The right address, and the file attached if the email mentions one.
Who made it
GetJobTools made this professional email writer, and the about page says who we are. Did a draft add a fact you never gave it? Send the box and the draft through the contact page.
FAQ
Is this AI email generator free?
Yes, on a free account with a confirmed email: 10 AI runs a day shared with our other AI tools, and up to 2,000 characters in the main box.
Can it write an email for me from one sentence?
Yes, the box takes anything from 10 characters. One vague sentence gives a vague email, though, so add the name, the date and the one thing you want back.
Does it write the subject line too?
Yes. Line one is always "Subject:" and the subject, then a blank line, then the body.
What do the length settings mean?
Body words. Short 60 to 90, Medium 100 to 150, Long 180 to 250. The subject isn't counted. The model may miss by a few.
Which tone should I pick?
Most job-search mail: Professional. Admissions or a senior stranger: Formal. People you know: Friendly. Asking for something: Confident. Late, or fixing a mistake: Apologetic.
Will it make up details?
It can. Ask it for something you never told it (why you're a strong fit, say) and it'll fill the gap. So give it every fact, and delete whatever shows up that you didn't type.
Do I need to tell the recruiter the email was AI-assisted?
Up to you. The facts are yours and so is the editing. Writing to a professor or admissions? Their school may have rules, so look first.