Privacy Policy - GetJobTools

The short version

• Most of our tools never send your data to us. The calculators, counters, resume builder, ATS checker and ghost job detector run in your browser, on your device.
• We never sell your data, and we never use your text to train AI.
• AI tools send your text to an AI provider to write the answer, and nothing that identifies you goes with it.
• Free pages show Google ads. Google sets its own cookies, and you can turn off personalized ads.
• We use Google Analytics to count visits and see how people find and use the site. In the EEA, the UK and Switzerland, its cookies are set only after you agree.
• You are in control. Delete your account yourself, from your profile page (Account → Profile).

Our guiding rule is to collect only what a feature needs to work. The rest of this page explains exactly what that is.

1. Who we are

GetJobTools (getjobtools.com) is run as an independent business, which decides what personal data the site collects and how it is used. Under the EU General Data Protection Regulation (GDPR) and the UK GDPR, this makes us the data controller.

The companies we work with, such as our web host and email provider, handle data only to provide their service to us. Google also acts under its own privacy policy (§5, §7).

How to reach us: email support@getjobtools.com or use the contact form. Questions, requests to see or delete your data, and complaints all go to the same place, and a person reads every one. We reply within 30 days.

2. What we collect and why

Tools that run in your browser. The resignation letter generator, job offer comparison calculator, pay raise calculator, notice period calculator, writing checker, character counter, word counter, words to pages calculator, essay length checker, QR code generator and image compressor work entirely on your device. What you type or upload never reaches us. Some remember your last input in your browser so it survives a reload.

Resume builder, ATS checker and ghost job detector. These also run in your browser, and your PDF and Word files are made on your device. Downloading a PDF or Word file needs a free account. We store a resume only when you press "Save to my account", and you can delete it at any time from Account → Resumes. If you paste a link to a job posting, our server fetches that page for you and does not keep the link against you.

Your account. Your name, email address and password (stored securely; we can never see it), your plan, when you joined, and basic sign-in details we use to keep accounts safe. At sign-up we run simple checks to keep out bots and throwaway addresses. If you choose "Continue with Google", Google gives us your name, email and Google account ID; we never get your Google password. We need a name and email address to open an account.

What you save. Job tracker entries, your saved profile, saved resumes, reminders, your portfolio page, and any events or ideas you submit. Other users never see them, except a portfolio page you publish (public to anyone with its address, never listed by search engines) and approved events and ideas (shown without your name). To protect you, we hide phone numbers and email addresses on portfolio pages.

Resume downloads. When you are signed in and download a resume as PDF or Word, we note the date, the file type and which saved resume it was. We never receive the file.

Pro purchases. Payments are handled by our payment provider (see the Terms of Service). We record the plan, its dates, the amount and the payment reference, so we can give you the period you paid for and keep our accounts. We never see or store a full card number.

Messages to us. The contact form, the Help panel and "Hire an expert" send us your name, email address, message and IP address. "Hire an expert" also sends what you need and the target job title, and includes your resume text only if you tick "Include my current resume text".

Site search, ratings and reactions. We log what people search for, with a hashed IP address, to find what is missing on the site. Ratings and reactions are tied to your account or a random cookie ID, so each person votes once.

Visit statistics. We count page views per day, where visits came from, device type and country. This uses no cookie and stores no IP address. Our server also keeps a short log of some requests (the page, the browser and a hashed IP address) to find broken links and misdirected traffic. You can switch visit counting off on our turn off visit counting page.

We also use Google Analytics to see how visitors find and use the site. In the EEA, the UK and Switzerland its cookies are set only after you agree in the cookie message; elsewhere they are set when the page loads. We never send Google your name, your email address or anything you type into a tool. You can opt out on the page above or with the Google Analytics opt-out browser add-on.

People and organizations we contact. We sometimes email event organizers, university career services and businesses about free listings or our tools. We use the organization's name and website, a contact name and work email, and the phone and address it publishes on its website or business listing. Links in these emails are tracked, and emails to addresses outside the UK include a small image that shows when the email is opened. Every email has an unsubscribe link, and after that we keep the address only so we never email it again.

We do not make decisions about you by automated means that have legal or similarly significant effects.

3. AI tools

The cover letter generator, website improvement analyzer, interview answer generator, email writer, counter offer email generator, paraphrasing tool and text summarizer, the AI steps of the ATS checker and ghost job detector ("Fix with AI") and the Help assistant use AI. The AI tools need a signed-in account with a verified email address. When you press Generate:

• Your text goes to an AI provider (Groq, OpenRouter, OpenAI, Google Gemini or Anthropic, depending on the tool and your plan) to write the answer. We send no email address or account ID with it. The cover letter generator and the email writer also send the name in their "Your name" box, which starts out as your account name; clear the box and no name goes.
• We do not keep your text unless your plan includes History and it is on, or you file the draft to an application. Help assistant conversations are kept, with the page you were on and your account if you are signed in, so we can follow up on problems.
• We log the request without its content: which tool, which provider, how large, how long it took and whether it worked, with a hashed IP address. This is how we enforce the daily limits.
• We never use your text to train AI. Each provider handles it under its own API terms.
• Your own key: if you save your own API key, we store it encrypted, use it only for your own requests, and you can delete it at any time from Account → AI keys.

Please do not type personal details into the Help assistant that you would not want stored.

4. When a person at GetJobTools sees your data

We look at account data only when we need to:

• To help you, when you ask for support.
• To keep the site safe, when we look into abuse, fraud or a broken rule.
• When the law requires it.

5. Advertising (Google AdSense)

Free pages carry ads from Google AdSense. Account, sign-in, contact and portfolio pages have no ads, and Pro users see none. Google and its partners choose what each ad shows; we do not create or endorse ads, and an advertiser's own site and privacy policy apply once you click one. Our AdSense publisher ID is pub-8856907123831045, listed in our ads.txt file.

• Third-party vendors, including Google, use cookies to serve ads based on a user's prior visits to this website or other websites.
• Google's use of advertising cookies enables it and its partners to serve ads to you based on your visit to this site and/or other sites on the Internet.
• You may opt out of personalized advertising by visiting Google Ads Settings (https://www.google.com/settings/ads). You can also opt out of other vendors' cookies at www.aboutads.info/choices, or www.youronlinechoices.eu in Europe.

Opting out does not remove ads; it makes them non-personalized. In the EEA, the UK and Switzerland, Google's certified consent management platform (the consent message we turned on in AdSense → Privacy & messaging) asks for your choice before any personalized ad cookie is set, and you can change it any time from Cookie settings in the footer. Read How Google uses information from sites or apps that use our services.

6. Cookies and browser storage

• Necessary cookies keep you signed in, protect forms and show signed-in users their own pages. They end when you close the browser or sign out, or after 30 days; with "Remember me" ticked, you stay signed in until you sign out.
• Choice cookies remember a rating you gave while signed out, or that you turned off visit counting on our opt-out page. They last up to 5 years.
• Google Analytics cookies tell a returning browser apart. In the EEA, the UK and Switzerland they are set only after you agree. They last up to 2 years.
• Browser storage keeps your theme, that you closed the cookie notice, saved items, drafts in the tools and an offline copy of the site, on your device only, until you clear site data.

Google sets its own advertising cookies (such as __gads and IDE) on pages with ads (§5). Apart from Google Analytics, we run no other analytics or tracking tools.

Do Not Track and Global Privacy Control. We do not respond to the Do Not Track browser signal, because there is no agreed standard for it. We honor Global Privacy Control signals for advertising where our ad partner supports them.

7. Who else receives data

We disclose data when the law requires it. If GetJobTools is ever sold, your data would move with it and you would be told first. We never sell your data.

8. How long we keep it

9. Your rights

• See your data. Ask us for a copy of everything we hold about you.
• Correct it. Edit your name and email on your profile page (Account → Profile), or ask us.
• Delete it. Close your account on your profile page, or ask us to delete records not tied to it.
• Take it with you. We send your data in JSON, a format other services can read.
• Object or restrict. Ask us to stop or pause processing based on our legitimate interests.
• Withdraw consent. Change your ad and cookie choices any time from Cookie settings in the footer.
• Opt out of sale or sharing. We do not sell personal information. Our "Do Not Sell or Share My Personal Information" control is the Cookie settings link, which turns off personalized ads for your browser.
• Complain. You can complain to your data protection authority: in the UK, the Information Commissioner's Office; in Canada, the Office of the Privacy Commissioner of Canada; in Australia, the OAIC.

To ask for anything here, email support@getjobtools.com or use the contact form from your account's address. We may ask for more information to confirm it is you, and someone you authorize can ask on your behalf with proof of that permission. It is free and we reply within 30 days. Right to non-discrimination: using your rights never changes the service or the price you get. These rights apply to everyone, including under the GDPR, the UK GDPR, Canada's PIPEDA, Australia's Privacy Act 1988 and US state privacy laws such as California's. We do not collect sensitive personal information as California law defines it.

10. Legal bases (EU and UK)

11. International transfers

Our providers may process data in the United States and other countries outside the EEA and the UK. We rely on the EU Standard Contractual Clauses and the UK Addendum, or on the EU-US Data Privacy Framework where the provider is certified. For Canada, PIPEDA allows these transfers while we stay accountable for the data; for Australia, Australian Privacy Principle 8 applies. Ask us for a copy of these safeguards.

12. Security

The whole site uses HTTPS, and passwords and API keys are stored securely. No system is perfect. If a breach affects your personal data, we will tell the relevant authority within 72 hours where the law requires it, and tell you without undue delay.

Keeping your account safe is shared work. Please use a password you do not use on any other site. If you think someone else has signed in to your account, change your password straight away and contact us.

13. Children

GetJobTools is for people aged 16 and over. We do not knowingly collect data from anyone under 16. If you think a child has given us data, contact us and we will delete it.

14. Changes to this policy

When we change this policy we update the date at the top. For changes that matter, we email registered users before they take effect. Questions about any of this: email support@getjobtools.com or use the contact form. See also our Terms of Service and AI disclaimer.